Renaming Your First Files
Add files, pick a mode, preview, done — your first AI file rename takes under a minute.
What It Is
The basic FilesDesk workflow: you give it files, it reads their contents, and it shows you clean new names to approve before anything changes on disk.
How It Helps You
- Names describe the file —
2026-08-03_Invoice_Acme_Corp.pdfinstead ofScan_094512.pdf. - You always preview first — nothing is renamed without your click.
- Everything is reversible — one-click undo from Processing History.
Step by Step
- 1
Add files
Drag them in, click Add Files, or pick a whole folder. Photos, PDFs, invoices, receipts, contracts, screenshots, spreadsheets, audio and video can mix in one batch. On a Mac you can also right-click files in Finder → Rename with FilesDesk.
- 2
Pick a mode
Smart lets the AI write a descriptive name; Template extracts exact fields (date, vendor, amount…) into a fixed pattern.
- 3
Preview & apply
Review every suggestion, deselect any file, then click Rename. Name collisions get a numeric suffix instead of overwriting.
Renaming never changes a file’s contents — EXIF and embedded metadata stay untouched.
Industries That Benefit
| Industry | How they use it |
|---|---|
| Accounting & bookkeeping | A month of scanned receipts becomes a searchable, consistently named archive in one batch. |
| Real estate | Property photos and disclosure PDFs get names buyers and agents can actually find. |
| Students & researchers | Downloaded papers stop being document(7).pdf. |
Related
Last updated: 20 August 2026