Smart AI Rename & Vision
FilesDesk reads what’s actually inside a file — text, images, and metadata — to write a name that describes it.
What It Is
Smart AI Rename is content-aware file naming. Instead of guessing from the old filename, FilesDesk extracts the document’s text, looks at images with AI vision, and reads metadata like photo capture dates — then writes a clean, descriptive name.
How It Helps You
- Find files by name instead of opening ten candidates.
- Scanned documents and photos of paperwork get real names via OCR.
- Photos can be named by date, place, and subject — automatically.
- Consistent style across thousands of files: your separator, case, and language rules apply to every name.
What FilesDesk Reads
- Documents — PDF, Word (DOCX/DOC), Excel (XLSX/XLS/ODS), PowerPoint, text and Markdown.
- Images — AI vision describes photos, screenshots and scans; on macOS, Apple’s on-device Vision engine OCRs text-heavy images before anything is uploaded.
- Metadata — EXIF capture date, camera model, and GPS location (reverse-geocoded on your device to a place name).
- Audio & video — compressed into small analysis clips; audio can be transcribed so recordings get meaningful names.
Built for Efficiency
Large images are downscaled in a temporary copy before upload — your originals are never modified — and results are cached per file so re-previews don’t cost credits twice.
Dates, amounts and versions keep their punctuation: 2026-08-12 and $1,250.00 stay exactly as written, whichever word separator you choose.
Industries That Benefit
| Industry | How they use it |
|---|---|
| Insurance & claims | Photos of damage and scanned claim forms get descriptive, dated names for the case file. |
| Construction & field service | Job-site photos name themselves by date, location, and what’s shown. |
| Media & podcasting | Audio transcription turns REC_0042.mp3 into the episode’s actual topic. |
| Administration | Every scan from the office copier arrives with a readable name. |
Related
Last updated: 20 August 2026