Rename & Organize files based on content. Automated.
FilesDesk is an AI file renamer for Mac and Windows. It reads your PDFs, photos, invoices and screenshots, gives them clear, searchable names and sorts them into folders. Offline with local AI, or in the cloud.
Drop files in.
Get clean names out.
Rename any file in three steps. No manual typing, no setup required.
Add your files
Drag PDFs, photos, invoices or screenshots into FilesDesk, or add a whole folder at once.
AI reads each file
Click Run. FilesDesk looks inside every file (text, scans, photos, EXIF) and suggests a clear name.
Preview & rename
Check the suggested names, untick any you want to skip, then rename. Not happy? Undo it.
Runs on FilesDesk Cloud, your own API key, or local AI (Ollama) for fully offline renaming.
Rename files automatically,
by what’s inside them.
No more Scan_0093.pdf or IMG_4471.jpg. FilesDesk renames PDFs, invoices, receipts, screenshots and photos by their content, files them into the right folders, and keeps watching for new ones.
Watch Folders
Point FilesDesk at Downloads, a scanner folder or a synced cloud folder. New files are renamed the moment they arrive, using Smart AI or the template you choose.
- One mode per folder: Smart Rename or a template
- Skip file types, or only process files with a prefix
- Every change lands in History, ready to undo
Watch Inbox New
Connect Gmail, iCloud, Yahoo or any IMAP mailbox. Attachments are saved, renamed and filed automatically.
- Read-only access: nothing in your mailbox is moved or deleted
- Invoices and receipts filed by vendor and date
- Works alongside your Watch Folders
Smart AI Rename
Generates meaningful names by understanding each file's content and context.
Auto Organized
Organizes files into the right folders automatically, based on your custom rules.
Custom Templates
Reusable patterns with placeholders and transformations that fit your workflow.
Custom Prompts
Tell FilesDesk in plain English how files should be named, with template variables for precise control.
Processing History
Every rename is tracked. Review past runs, or undo a rename and restore the original filename.
Batch Processing
Queue-based processing that handles large batches efficiently.
Vision & OCR
Reads text in scans, describes photo contents and understands document structure, with every AI provider.
Image Optimization
Images are scaled and compressed before analysis to cut API costs and speed things up, without losing accuracy.
Secure & Private
API keys live in the macOS Keychain or Windows Credential Manager, never on our servers.
Works with documents, images, audio and video. See all supported formats →
Name files your way.
Pick a template or just describe it.
Choose a file naming template like date_vendor_amount, or simply type how you want files named, for example “vendor, invoice number and date”. FilesDesk applies the same naming convention to every file.
Your files stay private.
You choose where the AI runs.
FilesDesk uses AI to read what's inside each file and suggest a name. Pick how that works: we run it for you, you connect your own AI account, or it runs offline on your computer. Switch any time in Settings.
We run the AI for you
Nothing to install or configure. Sign in and start renaming.
- Where your files go
- Files are sent securely to the AI for naming and are never stored by FilesDesk.
- What you need
- FilesDesk and an internet connection.
Use your own AI account
Connect OpenAI, Claude, Gemini, OpenRouter or another AI provider. You pay them directly.
- Where your files go
- Files go only to the AI provider you chose. FilesDesk never sees them.
- What you need
- An API key from that provider, kept safely in your computer's keychain.
Run AI on your computer
Use a local AI app like Ollama or LM Studio. Works without internet and has no AI costs.
- Where your files go
- Nothing. Reading, text recognition and naming all happen on your computer.
- What you need
- A local AI app with a model installed, such as Ollama.
Your files are never altered.
Only the filename and folder change. Contents, photo EXIF data and metadata stay exactly as they were.
Text is read on your Mac first.
On macOS, text in scans and images is recognised on your device before anything is sent.
Your settings stay with you.
Rename history, templates and rules are saved on your computer, not in the cloud.
Built for people
who live in their files.
Professionals and enthusiasts use FilesDesk to keep clean, consistent, searchable names across everything they save.
PDF power users
Auto-rename PDFs and scans using extracted titles, dates and metadata.
Bookkeepers
Receipts and invoices named by vendor, date and amount.
Photographers
Rename photos using metadata and AI for clear, descriptive filenames.
Sales & marketing
Campaign assets, proposals and client materials with descriptive names.
Brand managers
Logos, brand assets and design files with consistent, searchable naming.
Content creators
Videos, thumbnails and project files organized automatically.
Less sorting.
More finding.
"An outstanding application. I had 27 years of military records across countless naming conventions. FilesDesk renamed and standardized them quickly and accurately, without hours of manual work. Intuitive, customizable, and highly recommended."
"Accounting paperwork is complicated, but FilesDesk has made our document organization effortless. Invoices, receipts and bank statements are now named by vendor, date and amount automatically, which makes month-end and tax season far easier."
"As a property consultancy, we handle thousands of leases, deeds and inspection reports that need complex, consistent names. The FilesDesk support team helped us set up the exact naming scheme we needed within a day. Outstanding support."
Start free.
Pay how you like.
Try FilesDesk with 15 free credits. Then pick a monthly plan with managed AI, or a one-time license for your own AI.
500 credits on Basic, or 2,000 on Pro for $20. Cancel anytime.
See plansUnlimited with local AI or your own key. A full year of free updates.
Learn moreWhat is FilesDesk?
FilesDesk is an AI file renamer for Mac and Windows. It reads the content of your files (photos, PDFs, invoices, screenshots and more) and generates clean, descriptive, searchable filenames automatically.
How does AI file renaming work?
Drag your files into FilesDesk and click Rename. It reads each file's content using OCR for scanned PDFs, EXIF metadata for photos, text extraction for documents and AI vision for images, then generates a descriptive name.
Is FilesDesk free?
Yes. FilesDesk includes a free tier with 15 credits, no credit card required. Paid plans start at $8/month, or choose the $40 one-time Self-Managed license for unlimited local AI (Ollama) or bring-your-own-key use.
What file types can FilesDesk rename?
Documents (PDF, DOC, DOCX, PPTX, XLSX, RTF), text and data files (TXT, MD, CSV), images (JPG, JPEG, PNG, GIF, WebP, SVG), audio (MP3, WAV, FLAC, AAC, M4A) and video (MP4, MOV, AVI, MKV, WebM). See the full supported formats list.
Does FilesDesk work offline, and is my data private?
Yes. FilesDesk can run entirely offline using local AI like Ollama, LM Studio or vLLM, so your files never leave your device. You can also use cloud AI providers like OpenAI, Claude or Gemini for faster processing.
What's the difference between Monthly and Self-Managed?
Monthly plans ($8–$20/month) include FilesDesk's managed AI credits with no setup required. The $40 Self-Managed license is a one-time purchase for using your own API keys or local AI, with no recurring fees and a full year of free updates.
Is FilesDesk available for Mac and Windows?
Yes, FilesDesk runs natively on both macOS (Apple Silicon and Intel) and Windows 10/11.
What's your refund policy?
The Self-Managed license comes with a 3-day money-back guarantee from the purchase date. Monthly plans can be cancelled anytime, and the current billing period isn't refunded.
Can I use my own prompts?
Yes. Just tell FilesDesk in plain English how you want files named, for example pull the vendor, invoice number and date out of a receipt. Prefer not to write your own? Use one of the built-in templates instead.
Can FilesDesk rename files based on metadata?
Yes. The built-in Photo Archive template names your photos using camera details like the date taken and camera model. If you write your own naming instructions, you can pull in that same information for any file type.
Start organizing
your files today.
Try FilesDesk free with 15 credits. Then choose a monthly plan, or the $40 one-time Self-Managed license for your own AI.