Custom Prompts & Naming Options
Control the style of every generated name — separators, case, language, and your own instructions to the AI.
What It Is
The Options tab styles every Smart-mode name, and the custom prompt lets you give the AI standing instructions in plain language.
How It Helps You
- House style, enforced — every name uses your separator and case format.
- Multilingual — generate names in your language regardless of the document’s language.
- Your rules — “never include the word scan”, “prefer the company name” — written once, applied always.
Naming Options
- Prefix / Suffix — fixed text around every name, with dynamic placeholders.
- Word separator — underscore, dash, or space. Dates, versions and amounts keep their own punctuation.
- Case format — lowercase, UPPERCASE, Title Case, camelCase, PascalCase.
- Naming language — any language you prefer.
- Duplicate suffix — the pattern used when a name already exists.
- Sanitize filenames — strips characters invalid on Windows and macOS for cross-platform safety.
Custom Prompt Example
Prefer the client's company name over the person's name.
Never include the word "scan".
If the document is a draft, start the name with DRAFT.Custom prompts work with every provider — FilesDesk AI, your own key, or local models. In Template mode, the template’s own pattern and per-field instructions take over instead.
Industries That Benefit
| Industry | How they use it |
|---|---|
| International businesses | Documents arrive in many languages; filenames come out in one. |
| Agencies | Client-specific naming conventions become a saved custom prompt per engagement. |
| IT administrators | Sanitized, convention-locked names keep shared drives working across Windows and Mac. |
Related
Last updated: 20 August 2026